Age room configuration

Each campus defines its own kids’ rooms with age ranges. The system routes each minor automatically to the right room based on their birthdate.

Create a room

1. Settings → Campuses → [Campus] → Kids → Rooms → New.
2. Fields:
   • Name (e.g. “Nursery”, “Elementary 1-3”)
   • Age range: min and max age in years, calculated on January 1 of the current year (pedagogical standard)
   • Nominal capacity
   • Adult:child ratio (e.g. 1:5 for nursery, 1:10 for elementary)
3. Save.

Example: typical setup

Capacity and alerts

When a room hits 80% capacity, the kiosk shows a yellow alert. At 100%, red alert: the volunteer must coordinate with the kids’ coordinator before another check-in.

When the room violates the adult:child ratio (a volunteer left or didn’t show), the kiosk also alerts. This protects the church legally: there’s an audit event documenting that policy was followed — or knowingly violated.

Rooms for special cases

• Special needs: create a room with small capacity and low ratio. Tag minors needing this assignment with special_needs; the kiosk will route them here automatically.
• Older siblings helping: if a 14-year-old enters the 6-9 room “to help”, register them as a junior volunteer, not as a room attendee.

Mid-year changes

If you reorganize rooms mid-year:

• Renaming a room is safe: history keeps the new name.
• Closing a room requires moving current minors to another room first.
• Changing the age range affects routing from that point forward, not the history.