Zapier

Zapier connects Ministrium with 6,000+ apps without coding. Handy for:

Create an Asana task when there’s a new prospect.
Notify Slack when a donation exceeds $1,000.
Add to Google Sheets every new visitor.
Hail a Lyft when a member requests prayer for a hospitalization.
Create a Google Calendar event when a service plan is scheduled.

Available triggers

Ministrium events that can start a Zap:

Trigger	When it fires
New Member	A member is created
Member Updated	A member is updated
New Prospect	A prospect is created (Connect Card)
Prospect Converted	Prospect becomes member
New Donation	Donation completed
Recurring Donation Created	New recurring gift
Recurring Donation Failed	Recurring charge failed
Attendance Recorded	Check-in recorded
Event Created	New event
Event Registration	Someone registers for an event
Group Created	New cell group
Group Multiplied	Group multiplication
Prayer Request	New prayer request

Available actions

What a Zap can do in Ministrium:

Action	Does
Create Prospect	Capture a prospect from another form
Update Member	Edit fields of a member
Add Tag	Tag a member
Record Attendance	Mark attendance
Create Donation (manual)	Record an off-Stripe donation (e.g. check)
Send Notification	Trigger transactional push/email

Connect

In Zapier, search “Ministrium”.
Connect → OAuth with your Ministrium account.
Grant permissions to the right tenant.
The Zapier token is scoped to the tenant and the role of the connecting user.

Connecting user's permissions

The Zap acts with the connecting user’s permissions. Connect as org_admin and the Zap can do everything. Connect as care_pastor and only what that role allows. We recommend a dedicated service user.

Examples

Slack: large-donation alert


Trigger: New Donation in Ministrium
  Filter: amount > 1000
Action: Send Channel Message in Slack
  Channel: #finance
  Message: "🎉 {{donor.name}} gave {{amount}} to {{fund.name}}"

Google Sheets: visitor log


Trigger: New Prospect in Ministrium
Action: Create Spreadsheet Row in Google Sheets
  Spreadsheet: "Visitors 2026"
  First Name: {{first_name}}
  Last Name: {{last_name}}
  Phone: {{phone}}
  Came From: {{source_channel}}

Asana: follow-up task


Trigger: New Prospect in Ministrium
Action: Create Task in Asana
  Project: "Pastoral pipeline"
  Title: "Call {{first_name}} {{last_name}}"
  Due: in 2 days
  Assignee: care-team

Rate limits

Zapier respects API rate limits:

Starter plan: 60 req/min — Zaps that spike can be throttled.
Growth plan: 600 req/min — fits churches < 5,000 members.
Business+ plan: 6,000 req/min — no issue.

If a Zap fails on rate limit, Zapier auto-retries with backoff.

Best practices

Early filters: filter in the trigger, not in later steps, so you don’t burn Zapier tasks needlessly.
Idempotency: if the Zap creates resources in Ministrium, use external_id to avoid duplicates.
Direct webhook for low latency: Zapier has 1-15 min latency. For real-time use direct Webhooks.
Test with real data: Zapier lets you test with a historical event before activating.

Alternative: pure webhooks

If Zapier is too expensive or too slow, subscribe directly to Webhooks and process in your backend. More control, requires development.