Assign leaders

The group leader is the person pastorally responsible for their cell’s care and multiplication. Assigning leaders correctly is the module’s most important decision.

Assign main leader

1. Groups → [Group] → Leaders.
2. + Assign main leader.
3. Select a member.
4. The system:
   • Assigns them the leader role scoped to the group.
   • Sends a welcome email explaining responsibilities.
   • Opens the leader panel for them.

Only one main leader. To have two people with equivalent authority, assign one as main and another as co-leader (same operational permissions; only the main receives escalations).

Leader permissions

See the full matrix. Summary:

• ✅ See members of their group (not other groups’)
• ✅ Mark group attendance
• ✅ SMS/email the group
• ✅ Edit group meetings
• ✅ Private per-member notes
• ❌ See members’ donations
• ❌ See other groups’ data
• ❌ Edit the full member record (only group notes)

Co-leader

Optional assignment. Same permission as main, no escalation notifications. Useful to:

• Mentor a future leader before group multiplication.
• Distribute load between two people with different families.

Host

Person providing the meeting venue. Can be the leader or someone else. Limited permissions:

• See address and time
• Doesn’t mark attendance
• Doesn’t see the full member list (only expected attendance confirmations)

Leader rotation

When a leader leaves the position:

1. Actions → Rotate leadership.
2. Assign new main leader.
3. The outgoing leader:
   • Loses access to the group panel
   • Keeps their member role
   • Private notes are transferred to the new leader (configurable: or deleted)

Important: rotation is audited with reason.

Leader training

Not the software’s job, but we recommend creating a closed leaders group in Ministrium to:

• Share training
• Coordinate among leaders
• Consolidated reports across the whole cell network

See Private events to invite leaders to exclusive trainings.