Create and manage

A cell group in Ministrium has a leader, members, a recurring meeting, and an originating campus. This page covers create and manage.

Create a group

1. Go to Church Life → Small Groups → Cellular Structure.
2. Click + Create Group.
3. In the Create Cell Group modal, fill in:
   • Name (e.g. “Downtown - Families Cell”)
   • Campus
   • Parent group / zone (required: the cell hangs under a zone within a district)
   • Day and time of the recurring meeting
   • Location: address or meeting link
   • Leader (label depends on type, for example Cell leader)
   • Suggested capacity: 8-15 is typical
   • Life stage or other fields shown in the form
4. Save.

Create the district first, then the zone, if they do not exist yet; the cell needs a parent group. See Create a zone, district, and cell.

Add members

Three ways:

1. Manual: on the group record, Members → + from the campus members list.
2. Self-add: the leader sends an invitation link.
3. From CRM: member record → Groups → Add.

A member can belong to several groups at once (rare but allowed).

Group structure

The main leader is chosen when creating or editing the group. Other roster roles are managed on the group record under Leadership team. See Assign leaders.

Group meetings

Each group has a meeting calendar:

• Recurring: by default, one meeting per week on the group’s day/time.
• Special: the leader can schedule extra meetings (Christmas dinner, group retreat).
• Suspended: mark a week without a meeting (vacation).

After each meeting, the leader marks attendance from the mobile or web app. See Group reports.

Leader view

The leader sees their own group panel:

• Member list with photo and quick contact (call/text/WhatsApp)
• Next meeting and prior attendance
• Attendance history (chart)
• Private per-member notes
• “Message the group” button (email/SMS broadcast only to their group)

The leader does NOT see other groups’ data or the general CRM.

Closing a group

If a group stops operating:

1. On the group record, use the action to close the group.
2. Confirm.
3. Members are left without an assigned group, ready to join another or remain ungrouped.
4. Group history (attendance, notes) stays available for reports.